Brief

LDF wanted a Word letterhead template that stayed simple yet handled longer communications. Instead of a traditional “report with cover/back”, their authors prefer to start on page one and extend as needed. Therefore, the template needed to support tables, pull-out message boxes, code/quote boxes, graphic frames for images and occasional landscape pages, while keeping edits easy for non-designers. We kept the build manual—no bespoke macros—so the file remains portable and predictable across systems. Brand colours, typography and spacing were defined in styles, and a small Quick Parts library provided pre-formatted elements that drop in without breaking the layout. The goal was clarity over ornament: a letter that can expand gracefully into a multi-page communication, reads well on screen and in print, and preserves a brand-true voice through disciplined styles and the approved brand font.

Approach

We rebuilt the letterhead as a disciplined, style-driven Word template. Theme colours and fonts established hierarchy; a tidy grid set margins, columns and safe areas; and headings, lists, captions and table styles were engineered to hold spacing during edits. To support richer content, we supplied Quick Parts for pull-out messages, key-point panels, quotes/code boxes and image frames with caption styles. A landscape section preset adds wide content without manual reformatting, while cross-references and page numbering remain intact. Because the template is macro-free, behaviour is predictable on standard Word installs. Edit-view tips explain when to use pull-outs, how to place images inside graphic frames, and how to switch a page to landscape via the built-in preset. We validated screen and PDF export so colour, contrast and line rendering remain clean. The result is a simple letter that scales: authors click and type, insert pre-formatted elements as needed, and keep brand fidelity with minimal effort.

Outcome

Editors now produce letters faster and with fewer formatting fixes. The style system prevents drift; Quick Parts provide emphasis without manual styling; and the landscape preset supports occasional wide content. Because the template is macro-free, it behaves consistently across machines, while the brand font and colour scheme deliver a clear, professional voice. Exports to PDF are crisp and predictable, and teams can extend a one-page letter into a longer communication without inserting a separate report template. Overall, the organisation gains speed, consistency and a low-friction way to publish everyday letters in Microsoft Word.